Careers

We are hiring! Click Here to learn more about our Front Office Manager position, or read the description below:

Front Office Manager

Part-Time

Summary:

We are seeking a reliable and organized Front Office Manager to oversee daily administrative operations. This person will serve as the first point of contact for our office and ensure visitors receive a heartwarming welcome. They will also coordinate all front desk activities, including answering phones, handling mail, managing office supplies, and performing data entry. Ideal candidates have excellent communication and people skills, good organizational and multitasking abilities, strong customer service skills, experience working in an office environment, and are highly motivated.

Responsibilities:

·     Receive and screen phone calls and redirect them when appropriate

·     Process incoming and outgoing mail and packages

·     Verify vendor accounts, receive and enter vendor invoices, verify discrepancies

·     Record client payments in accounting software, prepare deposits, record payments in client billing files

·     Maintain accurate electronic and paper records and filing systems

·     Monitor office supply inventory, placing orders as needed

·     Assist in the preparation and accuracy of reports and correspondence

·     Assist in planning appointments, board meetings, conferences, travel, etc

·     Support other administrative tasks and office operations as required

This is a part-time, in-person position with a minimum of 28 hours per week. Salary will be commensurate with experience and capability.

Requirements:

·     Strong organizational and time-management skills

·     Excellent communication and customer service

·     Proficient in Microsoft Office Suite (Word & Excel)

·     Attention to detail and high level of accuracy in data entry

·     Prior experience in an administrative, receptionist, or office management role preferred

·     Experience with QuickBooks is a plus

Working Conditions:

·     Standard office environment

·     Monday through Thursday, 9:00 am to 4:30 pm

·     Occasional additional hours may be required to meet deadlines

To Apply:

Please send your resume and a brief cover letter to info@vogtengineering or submit through our website, www.vogtengineering.com.

Vogt Engineering fosters a positive work environment, and we are looking to add highly motivated leaders to our team. We are committed to building a team that represents & values diversity. We have a distinguished 40+ year history and are very excited about what the future holds for the company & our employees. 

We are dedicated to supporting personal growth and leadership development of all our team members. Our commitment to clients requires a team dedicated to excellence & dedicated to each other. Joining Vogt is a commitment to that growth and development mindset.